Constitution
Talents & Interests Network
Article 1: Name
1.1 The name of the society shall be “Talents & Interests Network” in English.
Article 2: Language
2.1 English shall be the approved official language.
Article 3: Logo
3.1 The official logo will be decided by the first executive committee.
Article 4: Affiliation
4.1 The society shall affiliate to Students’ Union.
4.2 The society shall not apply for any other affiliations within HKUST.
Article 5: Objectives
The objectives of the society shall be the following:
5.1 Provide entertaining activities for HKUST students as a platform for individuals to meet new diverse people.
5.2 Create a unique experience of entertainment and leisurely activities open to HKUST students every year as a way to relax from studies.
5.3 Develop unique workshops with the aim to bring people together.
5.4 Provide events for participants to pursue their interests or raise interests in new hobbies.
5.5 Provide a platform for interested Executive Committee members to utilize their creativity in creating unique activities
Article 6: Membership
6.1 Full members
6.1.1 Eligibility
The following students in HKUST shall be eligible for full membership upon membership
application:
6.1.2 Privileges
6.1.3 Obligation
6.2 Associate members
6.2.1 Eligibility
The following students in HKUST shall be eligible for full membership upon membership
application:
6.2.2 Privileges
6.2.3 Obligation
Article 7: Executive Committee
7.1 Authority
The Executive Committee shall be the executive body of the society, and is subjected to the highest authority of internal or external matters relating to the Association
7.2 Responsibility and Rights
The Executive Committee shall:
7.3 The Executive Committee comprises, but are not limited to the following posts:
7.4 Duties of Executive Committee members
7.4.1 The Chairperson shall:
7.5 In resignation, an official resignation letter shall be submitted to the Executive Committee.
7.6 On the account that an Executive Committee member has missed one or more General Meeting, either Annual, Executive, Extraordinary, or otherwise, with unexcused absence, the rest of the Executive Committee may vote, by majority, to discharge the member from the Executive Committee.
Article 8: Finance
8.1 Financial Year
The financial year shall follow the session of the current Executive Committee.
8.2 Expenditure
a) The balance and proceeds of the last financial year, the membership fee and the donation
of the current financial year shall be spent on the activities and functions of the society.
b) Up to HKD400 shall be kept as reserve for future projects.
c) Upon reaching HKD500 in the reserve, HKD100 shall be donated to charity.
8.3 Financial Budget
The Financial Secretary shall prepare the Annual Budget and each Budget for functions held by the society.
8.4 Financial Report
At the end of each financial year, the Financial Secretary shall prepare a financial report.
8.5 Membership Fees
8.5.1 All Full Members and Associate Members shall pay a lump-sum membership fee at their first
registration before being entitled to membership for the whole course.
8.5.2 Any revision of the membership fee shall be proposed at the Annual General Meeting.
8.5.3 No membership fee shall be refundable.
Article 9: General Meeting
9.1 Annual General Meeting
9.1.1 Authority
All decisions made at the Annual General Meeting shall pose the highest authority.
9.1.2 Notice
The Quorum will be decided after the first Annual General Meeting.
9.1.4 Business
9.2 Extraordinary General Meeting
9.2.1 Occurrence
Notice of an Extraordinary General Meeting, together with the agenda of the Meeting, shall
be posted five clear days beforehand.
9.2.3 Quorum
The Quorum will be decided after the first Annual General Meeting.
9.2.4 Business
Business not stated on the agenda shall not be discussed in an Extraordinary General
Meeting unless the consent of at least three-quarters of the Full Members present there is
reached.
Article 10: Annual Election
10.1 Time
The election of the new office bearers shall be held at the Annual General Meeting or through
polling by all full members under special condition.
10.2 Election Board
10.2.1 The Executive Committee shall be responsible for the formation of the Election Board.
10.2.2 The composition of the election board shall consist of both Executive Committee members
and other full members.
10.2.3 All nominators or nominees cannot be any members of the Election Board.
10.2.4 The Election Board shall comprise at least five members, including a Chairperson of the
board, recognized by the Executive Committee.
10.2.5 Duties of the Election Board
10.3 Nomination
10.3.1 Nomination shall be accepted at least two days before the Annual General Meeting
10.3.2 Only full members of the society have the right to nominate and to be nominated.
10.3.3 The cabinet shall consist of a maximum of twenty members and a minimum of seven
Members.
10.3.4 Nominations in prescribed form shall be submitted with the signature of a nominator, a
seconder and the signature of the candidates signifying consent, duly signed by any member
of the Election Board certifying the date of receipt.
10.4 Regulation
10.4.1 A cabinet shall be declared elected if:
Article 11: Resignation of Office-Bearer
11.1 An official resignation letter shall be submitted to the Executive Committee.
11.2 The vacancy shall be resolved by the choosing from the following options by the Executive Committee in the form of voting:
a) Co-opt a full member to take up that position;
b) By-election; or
c) Keep that position vacant.
Article 12: Dissolution of the Society
12.1 In case of dissolution, a Dissolution Meeting shall be held to discuss any related issues if no mandates is given by a party with higher related authority than the society.
12.2 The treatment of the Society’s assets shall be discussed in the Dissolution Meeting provided that the assets must be donated to charities or the Hong Kong University of Science and Technology Students’ Union.
12.3 If the Society has not yet been dissolved when the Dissolution Meeting is held: The meeting shall be an Annual General Meeting or an Extraordinary General Meeting.
12.4 If the Society has already been dissolved when the Dissolution Meeting is held:
a) A notice shall be given to the members of the Society just before dissolution at least seven days before the meeting.
b) The meeting shall be held by the Executive Committee in authority just before dissolution within 14 days after the Society’s dissolution.
c) All members of the Executive Committee in authority just before dissolution shall form a quorum of the meeting;
d) With the terms of the “Executive Committee” and the “members” being replaced by the “Executive Committee in authority just before dissolution” and the “member just before dissolution” respectively, the regulations of the meeting shall be the same as those of an Extraordinary General Meeting provided that they do not contradict the above regulations;
e) Decision made in the Dissolution Meeting shall be announced to members just before dissolution within 7 days after the meeting.
Talents & Interests Network
Article 1: Name
1.1 The name of the society shall be “Talents & Interests Network” in English.
Article 2: Language
2.1 English shall be the approved official language.
Article 3: Logo
3.1 The official logo will be decided by the first executive committee.
Article 4: Affiliation
4.1 The society shall affiliate to Students’ Union.
4.2 The society shall not apply for any other affiliations within HKUST.
Article 5: Objectives
The objectives of the society shall be the following:
5.1 Provide entertaining activities for HKUST students as a platform for individuals to meet new diverse people.
5.2 Create a unique experience of entertainment and leisurely activities open to HKUST students every year as a way to relax from studies.
5.3 Develop unique workshops with the aim to bring people together.
5.4 Provide events for participants to pursue their interests or raise interests in new hobbies.
5.5 Provide a platform for interested Executive Committee members to utilize their creativity in creating unique activities
Article 6: Membership
6.1 Full members
6.1.1 Eligibility
The following students in HKUST shall be eligible for full membership upon membership
application:
- Full time students currently registered in the Hong Kong University of Science and Technology; and
- Full members of Students’ Union of HKUST.
6.1.2 Privileges
- To participate in activities held by the society
- To use the properties and facilities of the society
- To vote in General Meeting and General Polling
- To vote, nominate, and be nominated for election
6.1.3 Obligation
- To abide by the Constitution of the society
- To fulfill and pay in full the membership subscription
6.2 Associate members
6.2.1 Eligibility
The following students in HKUST shall be eligible for full membership upon membership
application:
- Full time students currently registered in the Hong Kong University of Science and Technology; and
- Full members of Students’ Union of HKUST.
6.2.2 Privileges
- To participate in activities held by the society
- To use the properties and facilities of the society
6.2.3 Obligation
- To abide by the Constitution of the society
- To fulfill and pay in full the membership subscription
Article 7: Executive Committee
7.1 Authority
The Executive Committee shall be the executive body of the society, and is subjected to the highest authority of internal or external matters relating to the Association
7.2 Responsibility and Rights
The Executive Committee shall:
- Represent the society in all matters
- Have the right to interpret the Constitution of the society
- Achieve the objectives of the society
- Handle daily affairs of the society
- Cover any deficit created by the activities of the society evenly with other Executive Committee members
7.3 The Executive Committee comprises, but are not limited to the following posts:
- Chairperson
- Marketing Director
- Financial Secretary
- Product Manager
- General Manager
- IT Director
7.4 Duties of Executive Committee members
7.4.1 The Chairperson shall:
- Be the chief executive
- Represent the Association in all affairs
- Keep the committee updated and on track to completing projects
- Be responsible for marketing matters
- Oversee poster/video/photography production and social media interactions
- Prepare one Financial Budget and one Financial Report for each session/event
- Keep all financial records of the Association
- Be responsible for quality control of activities and final products, which includes but is not limited to having the intended outcomes be delivered, and maintaining a smooth flow of the activities so as not to overrun
- Be responsible for safety matters for activities
- Acquire feedback and implement the feedback for activities
- Prepare the agenda for internal meetings
- Oversee all administrative processes
- Record event details
- Organize event schedules
- Be responsible for purchasing materials from suppliers
- Maintain the accuracy of information on the society’s website
- Update the society’s website after each function
- Provide clear details of functions on the society’s website
7.5 In resignation, an official resignation letter shall be submitted to the Executive Committee.
7.6 On the account that an Executive Committee member has missed one or more General Meeting, either Annual, Executive, Extraordinary, or otherwise, with unexcused absence, the rest of the Executive Committee may vote, by majority, to discharge the member from the Executive Committee.
Article 8: Finance
8.1 Financial Year
The financial year shall follow the session of the current Executive Committee.
8.2 Expenditure
a) The balance and proceeds of the last financial year, the membership fee and the donation
of the current financial year shall be spent on the activities and functions of the society.
b) Up to HKD400 shall be kept as reserve for future projects.
c) Upon reaching HKD500 in the reserve, HKD100 shall be donated to charity.
8.3 Financial Budget
The Financial Secretary shall prepare the Annual Budget and each Budget for functions held by the society.
8.4 Financial Report
At the end of each financial year, the Financial Secretary shall prepare a financial report.
8.5 Membership Fees
8.5.1 All Full Members and Associate Members shall pay a lump-sum membership fee at their first
registration before being entitled to membership for the whole course.
8.5.2 Any revision of the membership fee shall be proposed at the Annual General Meeting.
8.5.3 No membership fee shall be refundable.
Article 9: General Meeting
9.1 Annual General Meeting
9.1.1 Authority
All decisions made at the Annual General Meeting shall pose the highest authority.
9.1.2 Notice
- The date of the Annual General Meeting shall be announced by the Executive committee seven days beforehand.
- The meeting agenda shall be posted seven days beforehand.
The Quorum will be decided after the first Annual General Meeting.
9.1.4 Business
- To receive and adopt the Annual Report and Financial Report of the year.
- To amend constitutions if approved.
- To receive and adopt the new Year Plan and Financial Budget.
- To discuss other matters in the agenda.
- To present and adopt the agenda of current Annual General Meeting.
- To present and adopt the minutes of the previous Annual General Meeting together with the minutes of the Extraordinary Meeting(s), which may have been held since the previous Annual General Meeting.
- To present and adopt the Annual Report of the Internal Secretary for the current session of the society.
- To present and adopt the Financial Report of the Financial Secretary for the current session of the society.
- To discuss and vote for any amendments to the Constitution of the society, if any.
- To elect the cabinet for the next session of the Executive Committee of the society.
- To introduce and inaugurate the Executive Committee for the next session.
- To present and adopt or amend the Year Plan of the Internal Secretary for the next session of the society.
- To present and adopt or amend the Financial Budget of the Financial Secretary for the next session of the society.
- To discuss and resolve other agenda items, proposed by any full member of the society to the current Executive Committee at least seven days before the Annual General Meeting.
9.2 Extraordinary General Meeting
9.2.1 Occurrence
- The Executive Committee shall have the right to convene an Extraordinary Meeting for any purpose whenever necessary.
- An Extraordinary General Meeting shall be convened by the President of the society upon a requisition signed by not less than five percent or twenty (whichever is greater) of the Full Members of the society, such a requisition shall also specify the object(s) of the proposed meeting.
Notice of an Extraordinary General Meeting, together with the agenda of the Meeting, shall
be posted five clear days beforehand.
9.2.3 Quorum
The Quorum will be decided after the first Annual General Meeting.
9.2.4 Business
Business not stated on the agenda shall not be discussed in an Extraordinary General
Meeting unless the consent of at least three-quarters of the Full Members present there is
reached.
Article 10: Annual Election
10.1 Time
The election of the new office bearers shall be held at the Annual General Meeting or through
polling by all full members under special condition.
10.2 Election Board
10.2.1 The Executive Committee shall be responsible for the formation of the Election Board.
10.2.2 The composition of the election board shall consist of both Executive Committee members
and other full members.
10.2.3 All nominators or nominees cannot be any members of the Election Board.
10.2.4 The Election Board shall comprise at least five members, including a Chairperson of the
board, recognized by the Executive Committee.
10.2.5 Duties of the Election Board
- To conduct and monitor all the activities concerning the Election.
- To examine the eligibility of the candidates and to approve or disapprove the applications of candidates within seven clear days after receiving their applications.
- To explain the Election Regulations and Rules in accordance with the Constitution.
10.3 Nomination
10.3.1 Nomination shall be accepted at least two days before the Annual General Meeting
10.3.2 Only full members of the society have the right to nominate and to be nominated.
10.3.3 The cabinet shall consist of a maximum of twenty members and a minimum of seven
Members.
10.3.4 Nominations in prescribed form shall be submitted with the signature of a nominator, a
seconder and the signature of the candidates signifying consent, duly signed by any member
of the Election Board certifying the date of receipt.
10.4 Regulation
10.4.1 A cabinet shall be declared elected if:
- For one nominated cabinet, the total number of votes for the cabinet is greater than the total number of votes against the cabinet;
- For two or more nominated cabinets, the cabinet has the highest number of votes.
Article 11: Resignation of Office-Bearer
11.1 An official resignation letter shall be submitted to the Executive Committee.
11.2 The vacancy shall be resolved by the choosing from the following options by the Executive Committee in the form of voting:
a) Co-opt a full member to take up that position;
b) By-election; or
c) Keep that position vacant.
Article 12: Dissolution of the Society
12.1 In case of dissolution, a Dissolution Meeting shall be held to discuss any related issues if no mandates is given by a party with higher related authority than the society.
12.2 The treatment of the Society’s assets shall be discussed in the Dissolution Meeting provided that the assets must be donated to charities or the Hong Kong University of Science and Technology Students’ Union.
12.3 If the Society has not yet been dissolved when the Dissolution Meeting is held: The meeting shall be an Annual General Meeting or an Extraordinary General Meeting.
12.4 If the Society has already been dissolved when the Dissolution Meeting is held:
a) A notice shall be given to the members of the Society just before dissolution at least seven days before the meeting.
b) The meeting shall be held by the Executive Committee in authority just before dissolution within 14 days after the Society’s dissolution.
c) All members of the Executive Committee in authority just before dissolution shall form a quorum of the meeting;
d) With the terms of the “Executive Committee” and the “members” being replaced by the “Executive Committee in authority just before dissolution” and the “member just before dissolution” respectively, the regulations of the meeting shall be the same as those of an Extraordinary General Meeting provided that they do not contradict the above regulations;
e) Decision made in the Dissolution Meeting shall be announced to members just before dissolution within 7 days after the meeting.